- no title specified

Taylor Bay Beach Club

Board Meeting Minutes

Saturday, September 27, 2014

Open Meeting: 10:00am at TBBC Beach Cabana

Owners present: 6 community members

Board Members present: Steve Stemhagen (President)

Sue Hannah (Vice President) Alice Carey (Treasurer & Secretary (temp) Wilbur Dukes; Karen Ekdahl; Harold Mattoon

Call to Order

Approval or Correction of 8/23/14 minutes

1.Minutes were approved.

Treasurer’s Report

	9/27/2014
Treasurer's Report

INCOME (Jan to today)
2013 Dues		2,568.14
2013 Special Assessment		477.50
2014 Dues		85,171.36
2014 Beach S.A.		24,750.00		add'l $4,650 to collect
2014 Road S.A.		12,406.50		add'l $2,293.50 to collect
2011 Road Repairs Special Assessment		363.00
2015 Prepaid Dues		940.32
Compliance Fines		1,947.19
Bounced check reimbursement		100.00
Donation		50.00
Div Interest & Interest		7.21
Gate Clickers		290.00
Legal Reimbursement		874.98
Lien Release		73.00
Lien Reimbursement		73.00
Non-compliance reimbursement		21.84
	Total income	130,114.04


Banking Information as of 9/27/14
	Key Bank (checking)	56,721.91
	SCU (checking)	10,169.62
	Total	66,891.53
		0.00	2013 Special Assessment Balance
		(24,750.00)	2014 Beach assessment
		(12,406.50)	2014 Road assessment

	Net Total Operating Capital	29,735.03

	Key Bank (savings)	19,898.79
	SCU (Road Fund)	7,267.31	will be spent next week for road repair work
			($20,727.59 is the bid)

Members owing:
	2 members for 2014 dues ($225)
	2 members in collections for past/present dues
	1 property in foreclosure (hopefully will collect when sold)
	1 member (3 properties) in legal proceedings

EXPENSES (to 9/27/14)

Accountant	5,517.14
Beach Repairs	4,710.00
Bank charges	72.00
Cabana Stairs	1,646.00
Equipment Repairs	1,132.91
Facilities Rental	130.00
Gate Maintenance	1,753.32
General Maintenance	2,422.00
Insurance	6,230.00
Landscape Svcs	7,267.90		plus $1,490 debited to 2013 Special Assessment Fund
Legal	3,950.00
Misc supplies	717.15
Non-compliance prepayment	845.00
Office supplies	828.18
Property Tax/Licenses	2,348.00
Sanican	417.00
Utilities	5,214.92
Water/Sewer Tech	22,000.00
Water/Sewer Maint	7,327.62		plus $5646 debited to 2013 Special Assessment Fund
	74,529.14

To Road Repairs	1,200.00
To Savings	1,200.00
	76,929.14


Year-to-date Budgeted Expenses:		$69,477
Year-to-date Actual Expenses:		$81,658
		($12,181)

Expected Budgeted
October thru December		$18,725

President’s Report

Sue Hannah submitted her resignation (due to family obligations) to the Board.

Steve requested that we need more volunteers for the Board or eventually everything may have to be turned over to a Property Management Company, which will cost us a lot more money every year.

Old business

Beach Repairs

Permits have been awarded. Obtaining bids for the work.

$3800 for landscaping; $52,000 for construction. (1 bid rec’d)

Another assessment will be levied for 2015.

Facilities Manual

Finished and 3 copies made. 1 for President; 1 @ water plant; 1@ sewer plant

Suggestion made we add an Emergency Preparedness Section to the Manual.

All Board members will be given 1 page listing all emergency numbers.

Sewer Plant upgrades – tank coating; replace anodes

A free assessment meeting has been set up for 10/14 with Smith/Loveless representative.

An inspection of our Sewer Plant was conducted by Dept of Ecology. Many items were listed that need to be addressed soon.